The Importance of an Employee-centric Mindset When Implementing HRIS

Guy operating the systemDevelopments in HR technology are revolutionising the industry. Human Resources Information Systems (HRIS) play an increasing role in HR departments in many companies. The rise of AI and HR management information systems has reaped numerous benefits in organising and streamlining data. However, significant hurdles remain in their implementation, with slow acceptance by the workforce threatening the efficiency promised.

Common complaints cited by employees using HRIS include the introduction of time-consuming automated processes and over-complicated systems that took ages to master ‒ all of which impeded on the faster and smoother operations that HRIS is supposed to deliver.

Investing in HRIS software is useless if it makes employees less efficient. When implementing digital HR, get into the mind of an employee and determine what they want in their workplace environment. Here are a few things to consider:

1. User-Friendliness

In this increasingly electronic world, most are born knowing how to navigate through a smartphone or tablet. People have come to expect simplicity and promptness from their software. Why then, must employees spend weeks trying to master complex HR technology? Not only will they fail to see its value, their morale and productivity may also drop. A fast, flexible, and user-friendly interface is key to successful HRIS implementation.

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2. Two-Way Communication

Information dissemination and performance feedback are no longer one-way streets. Millennials, who make up a growing percentage of the workforce, appreciate continuous, two-way engagement with their employers. This process involves swift feedback and responses, ongoing communication from their higher-ups, and clean user interfaces.

3. Accessibility

Accessibility has become a necessity in recent years, especially with the rise of cloud-based software in many industries. Employees are constantly on the move, and as purely office-based systems slowly become obsolete, it is crucial for an HRIS system to allow employees to gain access to information even when not at their desks ‒ so that they can accomplish work wherever they are.

More than anything, successful HRIS implementation involves listening to the employees and addressing their concerns. Establishing not only efficient, but user-friendly systems for human resource management should be a starting point for any organisation aiming to achieve optimal performance from HRIS.

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